Use one row per continuous shift
A timesheet is easier to review when every continuous work period has its own row. Split shifts should remain separate, even when they occur on the same day.
Record unpaid breaks with the relevant shift instead of subtracting one weekly lump sum.
Review daily totals first
Daily totals make errors easier to isolate. If the weekly figure looks wrong, a day-by-day review quickly identifies the source instead of requiring the entire pay period to be recalculated.
Then calculate the weekly total
Add all valid daily totals after incomplete rows have been resolved. Keep clock values, break minutes and decimal totals visible in the exported record.
- Confirm dates and pay-period boundaries
- Resolve missing clock-in or clock-out values
- Check overnight shifts
- Separate paid and unpaid time
- Retain a copy of the approved record
Treat overtime as a separate decision
A weekly total may be an input to an overtime calculation, but the applicable threshold and eligible hours depend on policy, agreement and law. Do not assume every hour above a chosen number receives the same premium.